AGENDA
Business
Approval of March 2024 meeting minutes
Retention Schedule Review and Approval
Accounts payable (SSRS 30728)-New
Monthly financial packets (SSRS 30746)-New
Submitted by Renee Wilson on behalf of Utah Housing Corporation
Internal controls and post-audit preservation records (SSRS 30832)-New
Payment card industry information database (SSRS 30834)-New
Submitted by Renee Wilson on behalf of Division of Finance
Fire incident reports (GRS-455)-Update, proposal #1
Emergency medical services (EMS) patient care reports (GRS-465)-Update, proposal #2
Flammable liquid tank applications and permit records (GRS-463)-Update, proposal #4
Dispatch logs (GRS-1221)-Consolidate into GRS-2027, Proposal #5
Equipment run logs (GRS-452)-Consolidate into GRS-455, Proposal #6
Pump test records (GRS-461)-Consolidate into GRS-111, Proposal #7
The six items listed above are submitted by Matt Pierce
Fire and emergency medical services (EMS) category
Other Business
Open positions on the Records Management Committee and 'staggering' terms, per Utah Code 63A-12-112(2). Four-year terms ended in October 2023; this includes the following board members: Joshua Bullough, Jacey Skinner, Tracy Hansen, and Matthew LaPlante. Drew Mingl's former seat is also open. We need 'approximately half' (i.e., 2-3) of the governor-appointed members to continue for about 2 more years, if possible.
Next meeting scheduled
Committee members' attendance polled for next meeting, quorum verification
This agenda is subject to change up to 24 hours prior to the meeting. Timings and order listed are approximate and may be adjusted, accelerated, or delayed.
Notice of Special Accommodations (ADA)
ADA: In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Whitaker Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) business days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically pursuant to Utah Code 52-4-207(2). Members of the public may join the meeting via video call link: https://meet.google.com/qrz-puve-sqw or via phone: (US) +1 414-909-668, but need to sign in as attendees.