General Information

Government Type

Public School

Entity

Box Elder County School District

Public Body

Box Elder School District Board of Education

Notice Information

Add Notice to Calendar

Notice Title

School Board Meeting

Notice Subject(s)

Schools

Notice Type(s)

Meeting

Event Start Date & Time

January 10, 2024 06:30 PM

Event End Date & Time

January 10, 2024 09:30 PM

Event Deadline Date & Time

01/09/24 03:00 PM

Description/Agenda

OFFICIAL MINUTES OF A WORK MEETING OF THE BOARD OF EDUCATION BOX ELDER SCHOOL DISTRICT JANUARY 10, 2024 Closed Session of the Board of Education, Box Elder School District, to discuss personnel held Wednesday evening January 10, 2024 at 5:30 p.m. at Independent Life Skills Center. Karen Cronin made the motion to go to closed session for personnel, second by Tiffani Summers. Karen Cronin - yes Tiffani Summers - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Nancy Kennedy - yes Bryan Smith - yes Connie Archibald made the motion to approve to go out of closed session for personnel, second by Bryan Smith. Karen Cronin - yes Tiffani Summers - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Nancy Kennedy - yes Bryan Smith - yes OFFICIAL MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION BOX ELDER SCHOOL DISTRICT January 10, 2024 Official minutes of the Regular Session of the Board of Education, Box Elder School District, held Wednesday evening January 10, 2024 at 6:30 p.m. at Independent Life Skills Center. Those in attendance at the meeting included Board President Wade Hyde, Board Vice President Connie Archibald, Tiffani Summers, Nancy Kennedy, Karen Cronin, Danielle Wright and Bryan Smith. Also, present were Superintendent Steve Carlsen, Assistant Superintendents Keith Mecham, Heidi Jo West, Director of IT Robert Gordon and Business Administrator David Roberts; members of the press, employees and patrons. Board Member Julie Taylor was excused. President Wade Hyde called to order the meeting and welcomed those in attendance and conducted the business of the meeting. After the reverence which was offered by David Roberts, the pledge of allegiance was led by Alyssa Lyman. Approval of Agenda: Nancy Kennedy made the motion to approve the agenda, second by Bryan Smith. The motion passed unanimously with the amendment to remove AAPPL Data from the information part of the agenda. Karen Cronin - yes Tiffani Summers - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Nancy Kennedy - yes Bryan Smith - yes Public Comment: Jessica Nielson, parent and speech pathologist - asking that the District send out an impartial survey with regards to half day kindergarten to other parents. Parents feel pressured to do all day kindergarten and feels we should have a reasonable option for half-day kindergarten. Laura Wheatley, Region PTA Director - on behalf of the PTA are watching new legislation, mentioned specifically H.B. 62. Looking for more parents to volunteer to serve on PTA boards. Action Items: Approval of 2-year Contract for Superintendent Bryan Smith made the motion to approve the contract for Superintendent Steve Carlsen for the 2024-2025 and 2025-2026 school year, second by Connie Archibald. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Nancy Kennedy - yes Bryan Smith - yes Information Items: BESD Foundation Presentation Colleen Shaffer, BESD Foundation Board President Reported on the workings of the Foundation Board and the activities and classrooms programs supported with Foundation funds. She mentioned the four goals supported by the Foundation. Future activities include supporting teen centers in schools. Maturation Curriculum Information Keith Mecham, Asst. Superintendent of Secondary Teaching & Learning Maturation Curriculum Information Presentation - Keith oversees the committee on sex education and maturation. Introduction to maturation for 5th grade boys and girls shadows other districts and has been vetted by parents and teachers following district policies and guidelines. Board members have watched and felt it was appropriate. Parents will continue to have the option to opt-out and a requirement for an announcement for notice to the public with regards to this policy. Review of Policies 1034 Board of Education Code of Conduct and 1035 Board Member Ethics Monthly Financial Report David Roberts, Business Administrator Everything looks good and in line with the budget. Conversation about investment returns, delivery time of buses and the dramatic increases in insurance premiums and some work being done right now to keep mitigating premiums. Proposing a one-time contribution from the economic stabilization to mitigate the huge increase in premiums. Conversations about maintaining best practices to minimize risk. Board Committee Reports Karen Cronin - mentioned the Boys and Girls club and a fundraiser to be held on February 2nd. Student Board Member Report Alyssa Lyman, reported on Bear River High School talent show and how successful it was. Dancing with the Stars fundraiser. MORP dance next week. Box Elder High School Christmas assistance went well and an upcoming school dance Saturday. Policy Review: First Reading Policy 2181 District Emergency Response Plan Policy 2226 Transportation: Space Available Busing Policy 4016 Evaluation and Selection of Instructional Material Policy 4017 Evaluation and Selection of Library Material Policy 4018 Evaluation and Selection of Supplemental Material Policy 4019 Evaluation of Other Learning Materials Policy 4028 Special Programs: Education of Youth in Custody Policy 4060 High School Graduation Requirements Policy 4088 Student Internships Policy 4175 Student Data Protection Policy 4200 Term of Instruction: School Year & School Day Policy 5005 Safe Schools - Student Discipline/Behavior Policy 5006 Safe Schools - Discipline of Students with Disabilities Policy 5090 Child Abuse/Sexual Abuse and Human Trafficking Prevention Training and Reporting Policy 5100 Student Records Policy 5203 Graduation Attire Policy 5227 Concussions and Head Injury Policy 5230 School Fees Policy 5265 Student Discrimination and Harassment Policy 5380 Notification Received from Juvenile Courts Policy 6000 Public Records Access and Management Policy 6025 Parent Access to District Instructional Material Karen commented about the proactive approach about learning materials versus retroactive after the materials have already been incorporated. Nancy Kennedy made the motion to approve, second by Connie Archibald. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Nancy Kennedy - yes Bryan Smith - yes Board Discussion Items: USBA Conference Review Lots of positive comments from others regarding the breakout regarding Mental Health presented by our school district. Board of Education Handbook Review Schedule Karen Cronin Disciplining Board Members-page 11 Policies Governing the Board-page 12 Reviewed the Code of Conduct and referring back to that. Responsible of the Board President and Vice President to address the concerns. Second section covered the review of policies governing the Board. Bryan Smith Guidelines and Parliamentary Motions-page 12 Simplified Chart of Parliamentary Motions-page 13 Actions require a motion, discussion and then a vote. New motions can be in play when a motion is in place. Template of wording for motions might be helpful. Steve Carlsen Board Policies Relevant to Board of Education Legal Status, Responsibilities, and Ethics-page 14 Board Policies Relevant to School Board Meetings-page 15 Handed out a handout with a breakdown of all the different topic areas. Heidi Jo and Superintendent Carlsen have the assignment to come up with some options on books. Consent Items: Karen Cronin made the motion to approve consent items, seconded by Nancy Kennedy. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Nancy Kennedy - yes Bryan Smith - yes The Consent items included the following items: Approval of the minutes of working and regular meeting December 13, 2023. Approval of claims 00045384- 00046283, 02111023, 05111023, 08113032, 09112023, 09113023. Personnel Actions See attachment to agenda. Suggestions for Future Board Meetings: - Presenters from our District that presented at the USBA conference come do a presentation to the Board. - Conversations about AI in the future. - Next Board Meeting is on Valentine's Day, along with Board supported activities on the night before and the night after. Decision to keep the regular board meeting on the 14th of February. Upcoming Events: - Work Session Wednesday, January 24, 2024 6:00-7:30pm Adjournment: Nancy Kennedy made the motion to adjourn, second by Karen Cronin. The motion passed. Karen Cronin - yes Tiffani Summers - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Nancy Kennedy - yes Bryan Smith - yes President Wade Hyde adjourned the meeting at 7:56 p.m. with the announcement that the next meeting will be a work session on Wednesday, January 24th at 6 pm. The next regular board meeting will be held on Wednesday, February 14, 2024 at the Independent Life Skills Center a Regular Session at 6:30 p.m., at the Independent Life Skills Center, 960 S Main St, Brigham City, Utah. APPROVED: _________________________________ ATTESTED: _________________________ __________________________ School Business Administrator President, Board of Education

Notice of Special Accommodations (ADA)

Contact Mr. David Roberts, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.

Notice of Electronic or Telephone Participation

Electronic participation is not available

Meeting Information

Meeting Location

Independent Life Skills Center
960 S Main St
Brigham City, UT 84302
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Contact Name

Marci Hatch

Contact Email

marci.hatch@besd.net

Contact Phone

(435)734-4800

Notice Posting Details

Notice Posted On

February 15, 2024 01:18 PM

Notice Last Edited On

February 15, 2024 01:18 PM

Deadline Date

January 9, 2024 03:00 PM

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