BOARD MEETING
AGENDA
September 24, 2020
6:00 P.M.
Midway Town Center
120 Main Midway, UT 84049
AGENDA ITEMS
CONDUCTING: Celeste Johnson
1. Welcome
2. Open House
3. Consent Agenda Approval - (5 mins.)
A. Minutes of August 27, 2020 Board Meeting.
B. July 2020 Balance Sheet & Income Statement
C. August 2020 Balance Sheet & Income Statement
D. August 2020 Journal Entries
E. Approve Warrant/Check Register
4. Closed Session pursuant to Utah Code section 52-4-205 (45 minutes)
A. ii. (c) Strategy session to discuss the purchase of real property/possible sale of surplus assets.
B. (c) strategy sessions to discuss pending or reasonably imminent litigation.
5. Staff Report - (5 mins)
A. Progress on transition to Quickbooks. - Tina Rodriguez
B. Farm Update - Bryan Provost
6. Discussion and possible approval of engagement letter from Durham, Jones & Pinegar for review and representation regarding Heber Light & Power and Rocky Mountain Power Easement. (10 minutes)
7. Discussion and possible approval of Request for Heber Light & Power and Rocky Mountain Power Easement for proposed power line. This easement has been reviewed by legal council and is ready for board review and possible approval. Also, to authorize District Manager, Dennis M Gunn to sign on behalf of HVSSD. (10 minutes)
8. Discussion and approval of Public Entity Resolution. To update PTIF account User's, Dennis M Gunn District Manager and Tina Rodriguez District Secretary and allow said individuals make necessary transactions on behalf of HVSSD.
9. Authorization by board to pay perpetual monthly bills prior to board meeting. (10 minutes)
A. Electricity - Heber Light & Power, Gas Bill - Dominion Energy, etc.
10. Discussion and possible approval; Statepoint Engineering estimate to evaluate existing facilities, condition, useful life and help plan replacement strategy. (10 minutes) - P. Krauth, D. Gunn. As part of the management plan and due to the complexity of evaluating equipment and quantifying life expectancy and replacement costs to assist in accurately and effectively preparing a rate study. Mr Krauth has agreed to assist with this at his reduced rate.
11. Manager's Report-Dennis Gunn - (5 mins)
A. Operation's Report - included in Board Packets
12. 52-4-205. Purposes of closed meetings.
A. (1) A closed meeting described under Section 52-4-204 may only be held for:
i. (a) discussion of the character, professional competence, or physical or mental health of an individual;
13. Adjourn
COVID-19 NOTICE: Due to Governor Herbert's request and Wasatch County Health Department's public health order, masks will be encouraged, and we will practice social distancing. If you are interested in participating, please contact Dennis Gunn at 435-901-2257 to be included in teleconference. Also, various board members may be participating via ZOOM.
Published on the State Public Notice Website and at the Heber Valley Special Service District Administration Building.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Dennis Gunn at 435-654-2248.
Notice of Electronic or Telephone Participation
Please email Dennis @ hvssd@aol.com or Call 435-901-2257 for a link to the Zoom meeting. Thank You.