General Information

Government Type

Charter School

Entity

Ranches Academy

Public Body

Ranches Academy Board

Notice Information

Add Notice to Calendar

Notice Title

May 18, 2026 Minutes

Notice Type(s)

Meeting

Event Start Date & Time

May 18, 2026 06:30 PM

Event End Date & Time

May 18, 2026 09:05 PM

Description/Agenda

The Ranches Academy School Board Meeting Minutes -DRAFT Date 05/18/26 Attendees Stephanie Colson, Levi Anderson, Josh Marsh, Michelle Bennett, Amy Harrison, Claire Anderson, Morgan Call, Parker Hatt Guests Haydn Stender, Jeff Biesinger Start time 6:30 PM End time 9:05 PM Location The Ranches Academy Agenda Topic Discussion Motions/Actions Roll Call & Pledge of Allegiance Agenda and Previous Meeting Minutes The Board approved minutes from 4/20/2026. MOTION: A motion by Michelle Bennett and a second by Parker Hatt to approve the previous meeting minutes. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin Update on School Expansion Jeff provided an update to the Board regarding the school expansion. Change Orders are actively being tracked and documented within the project plan. The overall timeline remains on schedule. A walkthrough of the expansion was completed last week, with final closeout activities expected to be scheduled in the coming weeks. The project budget remains in good standing, and the volume of change orders has begun to decrease. As previously discussed, total project costs are projected to be slightly above $4.2 million. A letter has been submitted to Eagle Mountain City. The Directors will update the Board if there are any impacts related to city fees. ACTION: Keep on Agenda for Monthly updates after financial reports. Budget Review The Board to vote on the final number for FY26 and FY27 budget The Board to discuss Internal format audit FY26 Budget Overview as of 4/30/2026 Haydn discussed the current budget and expenses. Current Enrollment 365 students The PTIF balance has been updated with the following figures: Actual YTD: $1,775,611.00 Forecast: 1,792,052.00 Net Operations less Construction cost: $431,547 Forecasted Net Operations minus construction costs: 112,693.00 FY27 Budget Overview Haydn reviewed and discussed FY27 Budget with the Board. Revenue Interest Income (1510) forecast: 3.85% return on PTIF Regular School Prgm K-12 (3010) forecast: WPU 4.2% increase Charter School Local Replacement (3719) forecast: 4.5% increase or $3,793 per student School base Education Support Stipend (3652) is discontinued. Facility payment to Alta Bank will commence, with an initial forecast of $250,000.00. MOTION: A motion by Morgan Call and a second by Michelle Bennett to approve the FY26 budget as amended. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin MOTION: A motion by Claire Anderson and a second by Parker Hatt to approve the FY27 budget as forecasted. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin ACTION: The Board to discuss Internal Formal Audit in the next meeting Report on current SLT Plan and Budget The Directors reviewed and provided an update on the current SLT plan, outcomes, and budget performance. The established goal was 72%, and performance exceeded expectations, reaching 81%. Perform and Discuss Board Self-Assessment The Board completed its self-assessment. The Board also reviewed and discussed overall performance, including any concerns or issues identified. Review and Vote on giving Mental Health Screening The Directors reviewed and discussed the Mental Health Screening program by Sonatix with the Board. The current screening population includes students in grades 2 through 6. Screening areas include: Depression Anxiety Suicide risk assessment MOTION: A motion by Morgan Call and a second by Claire Anderson to approve the same Mental Health Screening for FY26/27 for grade 2 through 6. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin AI Framework The Directors reviewed and discussed the AI Guidance and Framework with the Board. The State has established a list of approved AI vendors for school use. The Directors will conduct further research and evaluate potential vendors. 26/27 Curriculum review and expenditure approval Heggerty (Bridge to Reading and Writing) Eureka (K-5) Lexia (Reading Software) Explore Learning (Math Software) The Directors reviewed and discussed the invoices of 26/27 Curriculum with the Board. MOTION: A motion by Parker Hatt and a second by Morgan Call to approve the 26/27 Curriculum and expenditure invoices. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin Training for School Board Members Reminder The Board to complete training and attach the Certification to a shared Folder. https://training.auditor.utah.gov/courses/introductory-training-for-school-board-members-2026 Folder: https://drive.google.com/drive/u/1/folders/13RNCayf90sOlv1rCFKwmDQezwQlbh1ix School Safety Update and Safety Grant The Director provided an update on the School Safety plan. Training and safety drills are conducted monthly. Installation of the camera system is currently in progress. ETS is scheduled to visit on June 3rd to provide a bid for the PA system. ACTION: Keep School Safety Update on Agenda for Monthly Updates. Motion to Enter Into Closed Session for the Purchase, Exchange, or Lease of Property; Pending or Reasonably Imminent Litigation; the Character, Professional Competence, or the Physical or Mental Health of an Individual; or the Deployment of Security or Security Personnel, Devices, or Systems MOTION: A motion by Claire Anderson and a second by Parker Hatt to enter into closed session. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin Motion to leave the Closed Session for the Purchase, Exchange, or Lease of Property; Pending or Reasonably Imminent Litigation; the Character, Professional Competence, or the Physical or Mental Health of an Individual; or the Deployment of Security or Security Personnel, Devices, or Systems MOTION: A motion by Claire Anderson and a second by Morgan Call to leave the closed session. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin New Business ACTION: Internal Formal Audit Board Meeting Schedule Review Next Meeting: August 24th at 6:30PM at the Ranches Academy Adjourn Meeting was adjourned at 9:05 PM A motion by Michelle Bennett and second by Morgan Call to adjourn. The motion passed unanimously. FOR: Josh Marsh Michelle Bennett Amy Harrison Claire Anderson Morgan Call Parker Hatt AGAINST: None ABSENT: Preston Griffin

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kammi Pyles at 801-400-3932.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

7789 E Tawny Owl CIR
Eagle Mountain, UT 84005
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Contact Name

Stephanie Colson

Contact Email

scolson@theranchesacademy.com

Notice Posting Details

Notice Posted On

May 19, 2026 11:30 AM

Notice Last Edited On

May 19, 2026 11:30 AM

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