GREEN RIVER CONSERVATION DISTRICT

Meeting Date: May 12, 2025

Start Time: 5:00 P.M.

End Time: 6:00 P.M.

Attendees:

Supervisors: Tyler Hunt, Chris Dunham, Tonya Bigelow, Lee Thayn

Associate Members: Olivia Dunham (Clerk)

Agency Personnel: Ryan Jones (Zone 7 Coordinator/Planner), Julie Weber (Zone 7 Office Specialist), Curtis Mason (NRCS – District Conservationist)

Guests:

Approval of Agenda – Tonya made a motion to approve the agenda; Chris seconded the motion. Motion was passed unanimously.

Approval of Minutes of Meeting – Lee made a motion to approve the minutes; Tonya seconded the motion. Motion was passed unanimously.

Public Comments/Concerns – None.

Request for Assistance – They are helping a producer with an AGVIP application.

Conservation Business:

FFA Farm/Soil Health Research Plot – Ryan is planning to meet with Brennan in a couple of weeks to see what else they need. FFA is supposed to get the pump in. GRCD has money to spend to help like for seeds or K-Line so will check with the FFA scope of work with regard also with their plot.

UACD & SRCD Scholarships – The scholarship will go to a girl in SRCD. They got a really good 5 applicants. Didn’t get any applicant from GRCD eventhough the scholarship has been extended to field of science. They were hoping to at least get 10 applications. They went to full $1K scholarship before to none at all. This year they were all out and will probably give the others scholarship.

Equipment Insurance – Ryan called the other insurance company and talked about inland marine, a type of policy that covers the transporting of equipment to and from the lessee’s place. This is a lot cheaper, something to consider. This is with the ULGT which is in the business of insuring public funds. They are still waiting for a quote.

Set Public Budget Hearing Date – Set in June 9, before the start of the regular monthly meeting. Tonya moved for the approval of the date of the public hearing; Lee seconded the motion. Motion was passed unanimously.

FY25 Fraud Risk Assessment – GRCD score is at 370 which means very low for fraud risk. Its policies are all in place. The laptop used by the clerk is not linked with the district’s bank account. Some members of the district are also bachelor’s degree holders even though there is no CPA among them. This assessment has to be passed before the end of the fiscal year. Tonya moved for the approval of the fraud risk assessment; Chris seconded the motion. Motion was passed unanimously.

Finance –

a. Financial Report - Olivia reported on the financial as follows:

b. Pay bills as brought before the board –

Reimb. for 1 ream of bond papers - Olive	$ 7.23

Reimb. for UACD Annual Meeting table covers – Olive	85.19	$ 92.42

Emery Telcom – Meeting Ads	210.00

Tonya moved for the approval of the financial report together with the request for payment of bills as brought to the board; Lee seconded the motion. Motion carried.

c. FY25 Budget Review – Julie discussed the budget review explaining on the income side income overage to have it adjusted – allocate it for fund balance or project expense. The yellow highlight is for SERA wherein there’s still around $2,700 left. Right now we have it at &4K. The overage in income is due to equipment rental. Her recommendation is to amend the 2025 budget to include the overage and put it in project expense. Tonya moved to pass the tentative budget with amendments and have it advertised; Lee seconded the motion. Motion was passed unanimously.

D. FY26 Set Tentative Budget – Julie discussed the budget per line with the following changes:

Line 1.5 – State Sup. Exp. Reimb. - Make $2,500

Line 1.7 – Equipment Rental - Make $5,000

Line 2.2 – Personnel (Dist. Manager, Planner, Clerk, etc.) - Make $3,700 – increasing the clerk’s pay to $800.00/quarter.

Line 2.5 – Insurance - Allocate $3,500 for equipment insurance.

Line 2.7 – Meeting Meals - Make $400 since we conduct the meeting now at GR City Hall

Line 2.8 – Advertising - Make $500

Line 2.9 – Education Programs - Make $3,000 since we’ve been doing crop schools and we also do the yearly calendars, which portion of the sale goes to RC&D mileage allowance.

Line 2.10 – Dues and Quotas - Make $2,000

Line 2.13 – SERA - Make $2,500

Line 2.18 – Conservation Projects – Allocate $3,150

Meetings/Trainings/Upcoming Events

UCC Meeting and Tour – June 25 – 26 in Zone 3 – This will be in Utah County and will tackle conservation projects. Supervisors are invited to attend. Ryan will send more info.

Tonya moved for the approval of reimbursement of travel expenses for those who will attend the upcoming events; Chris seconded the motion. Motion was passed unanimously.

UDAF/UACD Zone 7 Business – They are currently looking for Beth William’s replacement who resigned due to living condition. Tonya was asked to help with the interview which was set next Monday at 4P.M.. Tonya agreed as it will be via Zoom. Ryan will send her the applicants’ CV and the questionnaire.

NRCS Business – They are working on the conservation plans to approve and sign. They are finishing getting contracts approved. They also have a couple of big projects. As far as funding goes, IRA money is not coming back due to inflation reduction act. There are contracts that need to be approved. Tonya moved for the NRCS contracts to be approved; Chris seconded the motion. Motion carried.

FSA Business – None.

Extension Business – Rowe Zwahlen – None.

Other Supervisor Business – None.

Complete SERA Forms – The SERA forms were signed by each supervisor who attended the meeting.

Chris moved the meeting to be adjourned; Lee seconded the motion.

Next Meeting: June 9, 2025 @ Green River City Hall @ 5P.M.