General Information

Government Type

Public School

Entity

Box Elder County School District

Public Body

Box Elder School District Board of Education

Notice Information

Add Notice to Calendar

Notice Title

Board Meeting Minutes

Notice Subject(s)

Schools

Notice Type(s)

Meeting

Event Start Date & Time

October 12, 2016 12:00 AM

Event End Date & Time

October 12, 2016 12:00 AM

Event Deadline Date & Time

10/12/16 12:00 AM

Description/Agenda

OFFICIAL MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION BOX ELDER COUNTY SCHOOL DISTRICT Work Session A work session was held at 5:30 p.m. where principals Kristi Capener, Corey Thompson, Jamie Kent, Corynn Arehart reported on their respective schools. Tentative minutes of a Regular Meeting of the Board of Education, Box Elder County School District, held Wednesday evening October 12, 2016 at 6:30 p.m. at the Box Elder School District Office. Those in attendance at the meeting included Board President Lynn Capener, Vice President Wade Hyde, Members Nancy Kennedy, Connie Archibald, Bryan Smith, Karen Cronin, and Nini Anderson and student board member Sydnee Richards. Also present were Superintendent Ronald Tolman, Assistant Superintendents, Darin Nielsen and Terry Jackson, Business Administrator Rod Cook, officers of the Box Elder Education Association, district employees, representatives of the press and interested citizens. President Capener welcomed those in attendance and conducted the business of the meeting. After the prayer, which was offered by Dr. Ron Tolman, Sydnee Richards led the audience in the pledge of allegiance. Recognitions Connie Archibald recognized the following people: Discovery School for being honored as a National Blue Ribbon School, Principal Jeff Morris and several of his teachers were there to be recognized. Darin Nielson for his service in training on community councils and for receiving the Northern Utah Curriculum Council's 2016 Leadership Award. Klay Hinck and Dawn Devoe with Walmart Distribution for the grant presentation last board meeting. Jared Harrison with Walmart Distribution for donation to Lakeview Elementary. Jeremy Young from North Park Elementary for his presentation to the Board. Clay Chournos from McKinley Elementary for his presentation to the Board. Gary Allen from Box Elder High School for his presentation to the Board. Scott Hunsaker from Fielding Elementary for his encouragement of reading in his school. Daren David Short for a $50,000 donation to the Box Elder High School Automotive shop. Approval of Agenda Bryan Smith made the motion to approve the agenda Wade Hyde seconded the motion which passed unanimously. Public Comment Board Member Nancy Kennedy requested the opportunity to comment on Constitutional Amendment B and ask for support from people because it would substantially increase trust land funds for schools in a safe responsible manner. Action Items Exemption from Compulsory Attendance (Home School) Superintendent Ron Tolman presented the list of students who the district has received exemption requests from parents. Connie Archibald made the motion to exempt the students as listed. Nancy Kennedy seconded the motion which passed unanimously. Mission, Vision, and Values/Commitments Superintendent Tolman presented a recommendation of Mission, Vision, and Values to the Board with the following introduction. One of the characteristics of most effective organizations is a clearly identified mission accompanied by a shared vision for the future along with clearly identified values and commitments of the organization. It is also vital that organizations regularly review the mission, vision, and values/commitments to make sure that those elements reflect the current situation. In the recent Key Performance Indicator survey administered by USBA/USSA and reported to the Board on July 6 the second survey statement was, 'Board members can clearly articulate the vision, mission, and goals of the district.' thus reinforcing how important the articulation and adherence to those elements is to effective organizations. Now is an opportune time to do a status check on these elements. It appears that BESD has not formally reviewed their mission, vision, and values/commitments for at least the last 15 years. See the attached documents. Wade Hyde made the motion that the attached revised District Mission, Vision, and Values/Commitments be adopted by the Board Bryan Smith seconded the motion which passed unanimously. Board Priority Goals September 2016 Superintendent Ron Tolman presented the list of Board Priority Goals from September 2016. (See attachment) Connie Archibald made the motion to approve the goals as written. Nini Anderson seconded the motion which passed unanimously. Utah Consolidated Grant Approval Assistant Superintendent of Curriculum Darin Nielsen presented the Utah Consolidated Grant for approval of the Board. Bryan Smith made the motion to approve the Utah Consolidated Grant for the 2016-17 school year. Connie Archibald seconded the motion which passed unanimously. School Improvement Plans 2016-2017 Director of Testing, Keri Greener, presented the school improvement plans to the Board for approval. Nini Anderson made the motion to approve the plans as presented. Nancy Kennedy seconded the motion which passed unanimously. Information/Discussion Items Sage Accountability Testing Director, Keri Greener reported on Sage Accountability pointing out areas of growth and some of the outliers. AP/ACT Testing Director, Keri Greener reported on AP/ACT results. 305 students participated in the Advanced Placement program in 2016. 30 students received AP Scholar recognition, 6 AP Scholar with Honor, 11 AP Scholar with Distinction, and 2 received AP National Scholar recognition. Box Elder School District had 822 students participate in the ACT exam in 2016. The district composite score was 19.3. 18% of BESD students met all four college benchmarks which is a 4% increase over 2015. October 1 Enrollment Report Terry Jackson reported on the final October 1 Enrollment Report. Total Enrollment was 11572 students. This represents nearly a 2% enrollment growth over last year. (See attached report) Policies The following policies were recommended with no changes: 5037 Attendance Enforcement 5285 Detention of Students After School Hours Connie Archibald made the motion to accept the above policies. Wade Hyde seconded the motion which passed unanimously. Policies Recommended for First Reading: 1250 Professional Learning Communities (new policy) Nancy Kennedy made the motion to approve policy 1250 on first reading with recommended changes. Connie Archibald seconded the motion, which passed unanimously. 2215 Transportation - Living & Transportation Allowances 2217 Transportation - Field Trips 2218 Transportation - District Owned Vehicles 4085 Students Released to Attend Applied Technology Colleges 4087 Work-Based Learning 5227 Student Head Injuries 5291 Drug & Alcohol Testing of Students Participating in Extracurricular Activities Connie Archibald made the motion to approve the above policies with changes as recommended. Nancy Kennedy seconded the motion which passed unanimously. Policies Recommended for Second Reading with changes in discrimination clause: 1160 Superintendent Termination 5000 Equal Education Opportunity 5040 Transfer and Assignment of Students 5350 Student Complaints - Resolution Nancy Kennedy made the motion to approve the above policies on second reading. Wade Hyde seconded the motion, which passed unanimously. Policies Recommended for Second Reading: 2200 Vandalism, Destruction or Loss of School Property 2211 Transportation - Bus Routes and Stops 2214 Transportation - 'In Lieu of' Allowance 4075 Earning Credit 4103 Grading Policy Grades 8-12 5045 Student and Staff Memorials 5050 Immunization Requirements 5063 Automated External Defibrillator (AED) 5065 Administration of Medication 5071 Communicable Disease Guidelines for Exclusion of Children from School 5210 Protection of Student Against Exploitation 5240 Appeals of Student Government Organizations 5294 Student Discipline - Searches 5300 Student Discipline - Corporal Punishment 5306 Children's Internet Protection Act 5340 Student Leaving with Adult During School Hours 5370 Student Handbooks Connie Archibald made the motion to approve all of the above policies as presented. Bryan Smith seconded the motion, which passed unanimously. Board Goals Review and School Visits No review was necessary because of the above action item which approved a revision. The calendar review was discussed. The Superintendent wondered if circulating the calendar was still of value to the Board. The Board agreed they would still like the calendars passed out for review. Monthly Financial Report Business Administrator, Rod Cook, presented the monthly financial report for the Board's review. Consent Calendar Karen Cronin moved to accept the consent items except the minutes to be held until the next Board meeting and student handbook for Discovery. The motion was seconded by Bryan Smith and passed on a unanimous vote. The Consent Calendar included the following items: Approval of the minutes of the working and regular meeting of September 14, 2016 which will be held for revision. Approval of claims numbered 00018807-00019198, 00109126, 00893016, 00990216, 00991916, 00992016, 00993016, and the school activity checks for the month of September. Personnel Items New Hires Site Employee Position Replacing Reason BEMS Bonnie Robinson Temporary for this year ACHI Pam Adams Teacher Aide Century Linda Braegger Special Ed Aide Trista Boysted BEMS Daniel Kaminsky Custodian Cory Ballard Park Valley Tiffany Eddington Teacher Aide Going on Contract Transportation Sanna Nelson Bus Driver Going on Contract Century Tiffany Reed Special Ed Para Going on Contract BEHS Diana Sanchez Special Ed Para Going on Contract Grouse Creek Rosemary Tingey Cook/Aide Going on Contract Leaving the District Site Employee Position Reason BEMS Gerald Tracy Teacher Resigned Adjournment With the announcement that the next meeting will be held on Wednesday November 9, 2016, 6:30 p.m. at Foothill Elementary, President Capener adjourned the meeting at 8:55 p.m. APPROVED: November 9, 2016 ATTESTED: School Business Administrator President, Board of Education Box Elder School District MISSION: Learning is everything! Our work is teaching and learning. Our priority is to ensure students acquire the knowledge and skills they need to be positive and productive citizens. VISION: Our vision for Box Elder School district includes the following: - All students acquire the knowledge and skills to successfully pursue additional training, education, and employment. - Teachers and those who perform supporting roles are valued and honored. - Strong partnerships between the home and schools are fostered and developed to share responsibility for student success. - Schools are safe in all ways, focused on learning for all. - Schools and district offices are respectful and kind places, where collaboration is fostered. - The principles of freedom and liberty including individual rights and responsibilities are valued, modeled, and taught. VALUES/COMMITMENTS: We honor common values and make the following COMMITMENTS: WE WILL FOCUS ON STUDENT ACHIEVEMENT. Learning data is used to make instructional decisions and to monitor progress and improve outcomes. WE WILL BE GROWTH ORIENTED. It is our belief that ability and intelligence are not fixed but can be changed and developed in each of us! A growth mindset is modeled and taught. WE WILL BE HARD WORKERS AND TEAM PLAYERS. We will do our part devoting time and effort for the success of all those in the District. WE WILL BE PROBLEM SOLVERS. We will focus on solutions and look at problems as opportunities for learning and improvement. WE WILL BE HONEST. We will tell the truth and be fair and honest in all of our dealings. WE WILL BE RESPECTFUL. We will treat everyone with dignity, respect, and courtesy at all times. WE WILL BE POSITIVE. We will choose to be enthusiastic and emphasize the positive. We will be supportive and avoid negative criticism. WE WILL BE CONSISTENT in living our values at all times thus having integrity. Board Priority Goals September 2016 In the last two years it has been fairly obvious that the Box Elder Board's priority is student performance as most of their work and discussion has been focused on the importance of preparing students for advanced education and the job world. They have mentioned ACT and Sage performance often. With that in mind and hoping not to be too presumptuous the following is suggested as a starting place for discussion of the Board Goals. The singular priority goal for Box Elder School Districts is improving student performance. As performance indicators the following specific goals are identified. 1. All Students Will Meet High Curricular Standards in Mathematics A. 90% (this is a very high standard as the current state average in 2016 is 48%) of all 3rd graders will be proficient or above on end of level summative statewide assessments, and those levels of proficiency will be maintained at all higher grade levels. Yearly progress of at least 1% above the state average will be shown toward that goal each year from this point forward. B. 50% of all high school students will meet the ACT college readiness benchmark score of 22 or above on the mathematics portion of the ACT. Yearly progress of at least .5 % on the ACT scale on the mathematics portion will be shown toward that goal each year from this point forward until the goal is met. 2. All Students Will Meet High Curricular Standards in Literacy A. 90% (this is a very high standard as the current state average in 2016 is 53%) of all 3rd-10th graders will be proficient or above on end of level summative statewide assessments, and those levels of proficiency will be maintained at all higher grade levels. Yearly progress of at least 1% will be shown toward that goal each year from this point forward. B. 70% of all high school students will meet the ACT college readiness benchmark score of 18 on the Language portion of the ACT. Yearly progress of at least .5% on the ACT scale on the language portion of the ACT will be shown toward that goal each year from this point forward until the goal is met. 3. All Students Will Meet High Curricular Standards in Core Subjects A. 70% of all high school students will meet the ACT college readiness benchmark score of 18 on the composite portion of the ACT. Yearly progress of at least .5% on the ACT scale on the language portion of the ACT will be shown toward that goal each year from this point forward until the goal is met. 4. The Board will develop and adopt a comprehensive Board of Education Handbook A. As strategies to support the goal of increased student performance the Board selects the following strategies. - Full implementation and monitoring of PLC process in the District - Doing all that we can to recruit and retain the most highly qualified staff possible - Regular data review on student achievement at Board meetings On the ensuing pages the Board identifies the following strategies and action steps for each goal. Goal 1 All Students Will Meet High Curricular Standards in Mathematics Action Steps A. Recruit and retain high quality employees, particularly those who work directly with students on a daily basis. 1. Use available resources to compete as assertively as possible in salary and benefits. 2. Work cooperatively and assertively to increase state funding. 3. Recognize employee contributions and longevity in the District. B. Professional Development 1. Standards-based Curriculum 2. Research-based instructional strategies/materials 3. Professional Learning Communities 4. Mathematics Endorsements 5. Instructional use of technology C. Professional Learning Communities 1. Curriculum mapping and pacing 2. Identification of the essential standards 3. Common Formative Assessments 4. Data analysis 5. Intervention and Extensions D. Supports for Student Learning 1. Math Coaches 2. Online instructional support 3. Additional learning opportunities E. Parent Involvement 1. Community Council Participation in School Improvement / Trust lands Plans 2. Parent Mathematics Nights 3. Title I schools / Governance / school mathematics goals 4. Parent access to student mathematics data Goal 2 All Students Will Meet High Curricular Standards in Literacy A. Recruit and retain high quality employees, particularly those who work directly with students on a daily basis. 1. Use available resources to compete as assertively as possible in salary and benefits. 2. Work cooperatively and assertively to increase state funding. 3. Recognize employee contributions and longevity in the District. B. Professional Development 1. Standards-based curriculum 2. Research-based instructional strategies 3. Professional Learning Communities 4. Reading Endorsements 5. Instructional use of technology 6. Hire consultants to work with our coaches and principals. C. Professional Learning Communities 1. Curriculum mapping and pacing 2. Identification of the essential standards 3. Common formative assessments 4. Data analysis 5. Intervention and extensions D. Support for Student Learning 1. Instructional Coaches / Title I Coaches 2. Additional learning opportunities 3. Online instruction 4. Full day kindergarten sessions 5. Formative and Summative Writing E. Parent Involvement 1. Community Council Involvement in School Improvement / Trust lands Plans 2. Family Literacy Nights 3. Title I schools / Governance / Literacy Goals 4. Parent access to student achievement data in literacy 5. Parent notification of students reading on grade level Goal 3 All Students Will Meet High Curricular Standards in Core Subjects A. Recruit and retain high quality employees, particularly those who work directly with students on a daily basis. 1. Use available resources to compete as assertively as possible in salary and benefits. 2. Work cooperatively and assertively to increase state funding. 3. Recognize employee contributions and longevity in the District. B. Professional Development 1. Standards-based curriculum 2. Research-based instructional strategies 3. Professional Learning Communities C. Professional Learning Communities 1. Curriculum mapping and pacing 2. Identification of the essential standards 3. Identifying learning targets 4. Common formative assessments 5. Data analysis 6. Intervention and extensions D. Support for Student Learning 6. College & Career Readiness Plans 7. Provide opportunities for extensions and interventions 8. Utilize online instruction 9. Formative and summative assessment E. Parent Involvement 6. Community Council Involvement in School Improvement / Trust lands Plans 7. Family Literacy Nights 8. Parent access to student achievement data 9. College & Career Readiness Plans School K 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Total Self TOTAL Difference Total w/o Contained w/ Self from w/Self Self Con. Contained Oct 1 2015 Oct 1 2015 BRHS 341 346 314 1,001 25 1,026 30 996 BEHS 477 452 468 1,397 44 1,441 (7) 1,448 DYCH/ILSC 1 1 7 26 49 84 34 118 (5) 123 BRMS 348 325 673 6 679 1 678 BEMS 471 539 1,010 10 1,020 40 980 Harris 384 378 762 22 784 60 724 Young 467 500 967 17 984 20 964 Century 84 69 71 82 77 82 465 9 474 8 466 Discovery 73 62 83 74 86 89 467 12 479 16 463 Fielding 61 49 52 59 62 52 335 1 336 0 336 Foothill 70 107 91 89 92 97 546 3 549 50 499 Garland 111 121 127 129 134 120 742 14 756 51 705 Grouse Creek 0 2 2 0 1 3 0 1 1 0 0 10 0 10 (3) 13 Lake View 101 113 109 108 100 85 616 0 616 28 588 McKinley 88 80 98 87 98 95 546 0 546 (11) 557 Mt. View 47 71 61 60 61 55 355 17 372 (34) 406 No. Park 75 76 82 89 78 88 488 14 502 (13) 515 Park Valley 4 0 3 2 5 3 2 7 1 3 4 34 0 34 0 34 Snowville 7 3 5 2 6 6 29 0 29 6 23 Three Mile 134 127 132 138 531 1 532 5 527 Willard 139 132 271 0 271 (9) 280 Out of State 0 0 0 2 1 2 1 0 0 0 3 1 4 14 0 14 (5) 19 860 885 918 910 933 915 854 886 822 868 832 825 835 11,343 229 11,572 228 11,344 1.97%

Notice of Special Accommodations (ADA)

Contact Mr. Rodney Cook, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.

Notice of Electronic or Telephone Participation

Electronic participation is not available

Meeting Information

Meeting Location

O. Jay & Tamra Call Education Center
960 S Main St
Brigham City, 84302
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Contact Name

Marci Hatch

Contact Email

marci.hatch@besd.net

Contact Phone

(435)734-4800

Notice Posting Details

Notice Posted On

November 10, 2016 10:56 AM

Notice Last Edited On

November 10, 2016 10:56 AM

Deadline Date

October 12, 2016 12:00 AM

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