CLEARFIELD CITY COUNCIL
AGENDA AND SUMMARY REPORT
April 12, 2016 - POLICY SESSION
Meetings of the City Council of Clearfield City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207 as amended. In such circumstances, contact will be established and maintained via electronic means and the meetings will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Executive Conference Room
55 South State Street
Third Floor
Clearfield, Utah
6:00 P.M. WORK SESSION
Discussion on Gateway Signage
Discussion on the 2016/2017 Fiscal Year Budget
(Any items not fully addressed prior to the Policy Session will be addressed in a Work Session
immediately following the Policy Session)
City Council Chambers
55 South State Street
Third Floor
Clearfield, Utah
7:00 P.M. POLICY SESSION
CALL TO ORDER: Mayor Shepherd
OPENING CEREMONY: Councilmember Benson
APPROVAL OF MINUTES: January 29, 2016 - Work Session
February 9, 2016 - Work Session
March 8, 2016 - Policy Session
March 15, 2016 - Work Session
March 17, 2016 - Work Session
PRESENTATION:
1. LEGISLATIVE UPDATE BY SENATOR JERRY STEVENSON
2. VIETNAM VETERANS' MEMORIAL WALL PROJECT
BACKGROUND: Utah Vietnam Veterans of America desire to bring a permanent replica of the Vietnam Veterans Memorial Wall to Utah. A representative will explain and describe the project.
SCHEDULED ITEMS:
3. CITIZEN COMMENTS
4. CONSIDER APPROVAL OF THE PROCLAMATION DECLARING APRIL 12, 2016 EVERYONE MATTERS DAY IN CLEARFIELD CITY
BACKGROUND: Clearfield City residents are comprised of a diverse population in which some individuals may experience judgment and discrimination based on numerous factors. Discrimination and bullying have direct effects on the physical, emotional, mental and financial well-being of an individual and therefore affect the health and well-being of society. The City celebrates its diversity and encourages all residents to recognize others' contributions and unique individuality.
RECOMMENDATION: Approve the Proclamation declaring April 12, 2016 Everyone Matters Day in Clearfield City and authorize the Mayor's signature to any necessary documents.
5. CONSIDER APPROVAL OF THE AWARD OF BID FOR THE FREEPORT 3rd STREET SANITARY SEWER IMPROVEMENT PROJECT TO WHITAKER CONSTRUCTION
BACKGROUND: Bids were received from three construction companies for the Freeport 3rd Street Sanitary Sewer Improvement Project. The scope of the work for this project is to increase the sanitary sewer pipe size from a 10-inch to a 15-inch on 3rd Street, from 'E' Street to 'G' Street. The lowest responsible bid was received from Whitaker Construction with the bid amount of $330,033 but when combined with engineering fees the project costs exceed the budgeted funds. The City Engineer and Public Works staff recommend reducing the scope of work to bring the project costs within budget.
RECOMMENDATION: Approve the award of bid for the Freeport 3rd Street Sanitary Sewer Improvement Project to Whitaker Construction for the revised reduced scope of work bid amount of $286,666 and approve funding for the project for the bid amount of $286,666 with contingency and engineering costs of $62,334 for a total project cost of $349,000 and authorize the Mayor's signature to any necessary documents.
6. CONSIDER THE APPROVAL OF THE REAPPOINTMENT OF ADAM LENHARD AS THE CITY MANAGER
BACKGROUND: Pursuant to § 1-7-3 of the Clearfield City Code, the City Manager's term of employment may be renewed by the City Council at any time. The Mayor and Council desire to reappoint Adam Lenhard as the City Manager for a three-year term.
RECOMMENDATION: Reappoint Adam Lenhard as the City Manager and authorize the Mayor's signature to any necessary documents.
COMMUNICATION ITEMS:
Mayor's Report
City Councils' Reports
City Manager's Report
Staffs' Reports
**COUNCIL MEETING ADJOURN**
Dated this 7th day of April, 2016.
/s/Nancy R. Dean, City Recorder
Notice of Special Accommodations (ADA)
The City of Clearfield, in accordance with the 'Americans with Disabilities Act' provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice.