OFFICIAL MINUTES OF A REGULAR MEETING
OF THE BOARD OF EDUCATION
BOX ELDER COUNTY SCHOOL DISTRICT
Closed Session
Tentative minutes of a Regular Meeting of the Board of Education, Box Elder County School District, held Wednesday evening February 10, 2016 at 6:30 p.m. at Adele Young Intermediate School.
At 5:40 p.m. President Capener called the meeting of the School Board to order. Bryan Smith made a motion to move into closed session to discuss the character and professional competence of an individual, specifically the evaluation of the Business Administrator, Rod Cook. Wade Hyde seconded the motion. An individual poll revealed a unanimous positive vote with all board members present except Karen Cronin who was not in attendance at the beginning of the meeting, but arrived shortly after.
Connie Archibald made the motion to move back into regular board meeting Nancy Kennedy seconded the motion which passed by unanimous verbal poll with all board members present.
Regular Session
Those in attendance at the meeting included Board President Lynn Capener, Vice President Wade Hyde, Members Nancy Kennedy, Connie Archibald, Bryan Smith, Karen Cronin, and Carrie Ann Johnson. Also present were Superintendent Ronald Tolman, Assistant Superintendents Darin Nielsen and Terry Jackson, Business Administrator Rod Cook, district employees, representatives of the press and interested citizens.
President Capener welcomed those in attendance and conducted the business of the meeting. After the prayer, which was offered by Wade Hyde, Carrie Ann Johnson led the audience in the pledge of allegiance.
Recognitions
Connie Archibald recognized the following people and organizations:
Melanie Day - 2016 Utah Theater Association (UTA) Award Recipient
Amber Rose, Volunteer at Park Valley School
Gail Golightly, Volunteer at ACYI
Roxanna Wagstaff, Volunteer at Park Valley School
Fourth Grade Students at North Park Elementary who performed for the Legislature
Orbital ATK for their generous contribution and support
Approval of Agenda
Nancy Kennedy made the motion to approve the agenda as listed. Bryan Smith seconded the motion which passed unanimously.
Public Comment
There was no Public Comment
Action Items
Orbital ATK Presentation
Stan Graves, Vice President of Science and Engineering for Orbital ATK Propulsion Systems presented the school district with a check for $2,500 for Rocket Launch and STEM Projects.
The board thanked him for the support of STEM in the school district.
USBA Key Indicators
It was recommended that the board add the USBA Key Performance Indicators to its self-evaluation process and goals. This is a program developed by the Utah School Boards Association to assist with board self-evaluation.
Connie Archibald made the motion to use the USBA Key Performance Indicators in future self-evaluations and goals. Wade Hyde seconded the motion which passed by a unanimous vote.
Information Items
Day on the Hill
The day on the Hill is an opportunity for Board Members to learn about legislation that will affect schools and visit with Legislators about issues.
It starts at the State Office Building Auditorium at 8 a.m. with a Continental Breakfast and then a meeting starting at 9 a.m. to discuss filed bills.
Policy Readings
The following policies were presented to the Board for approval upon third reading:
Policy 1025 Administrative Relations
Policy 1037 Employment-Assignment of Relatives
Policy 1070 Board Meeting Procedures
Policy 1072 Board Meetings Notice Requirements
Policy 1074 Board Meetings Closed Meetings
Policy 3100 Employee References and Letters
Policy 5140 Student and Family Privacy Rights
Policy 5270 Bullying and Hazing
Policy 5350 Student Complaints - Resolution
Policy 6000 Public Records Access and Management
Nancy Kennedy made the motion to approve the policies above policies on third reading. Connie Archibald seconded the motion which passed by a unanimous vote.
The following policies were presented for approval on first reading.
Each year following the enactment of new statues by the legislature and/or the development of new or revised regulations from the Utah State Office of Education, Box Elder School District must take action to bring District policies into alignment and compliance with those statutes and regulations. The District Policy Committee is comprised of two Board members, the Superintendent, the 2 assistant Superintendents, the Business Officer, and Superintendent's secretary have reviewed this policy extensively prior to recommending approval by the Board. These policies are all recommended by the committee for approval. Some changes to a few of them were sent out today and are included in the recommended policies.
Policy 2100 Gifts Donations Bequests - Acceptance
Connie Archibald made the motion to approve Policy 2100 on first reading. Bryan Smith seconded the motion which passed unanimously.
Policy 5061 Do Not Resuscitate Directives
Bryan Smith made the motion to pass Policy 5061 on first reading Wade Hyde seconded the motion which passed unanimously.
Policy 5280 Student Discipline - District Program
Connie Archibald made the motion to pass Policy 5280 on first reading. Nancy Kennedy seconded the motion which passed unanimously.
Policy 5305 Student Use of Electronic Devices
Carrie Ann Johnson made the motion to pass Policy 5305 on first reading. Karen Cronin seconded the motion which passed unanimously.
Policy 5310 Fund Raising
Superintendent Tolman asked that this policy be retracted until the board reviewed a legal opinion and made suggestions on changes.
Policy 6050 Community Use of School Facilities
Karen Cronin made the motion to pas Policy 6050 on first reading. Carrie Ann Johnson seconded the motion which passed unanimously.
Discussion Items
Board Goals Review
It was mentioned that the board had added a new goal to it tonight in Key Performance Indicators.
Chapters 7 and 8 of Mindset and the new Psychology of Success
The discussion revolved around learning and the mindset of growth. Failure is a natural part of learning and growth. Changing perspective on grading and praising children is important. The summary at the end of the book is a good reminder of the points made in the book.
The calendars of School Visits by Board Members were handed out and filled out by board members.
Monthly Financial Report
Rod Cook, Business Administrator presented the Monthly Financial Report including some charts showing Utility costs, State Revenue and Enrollment for the last several years.
Consent Calendar
Bryan Smith moved to accept the consent items. The motion was seconded by Wade Hyde and passed on a unanimous vote. The Consent Calendar included the following items:
Approval of the minutes of the working and regular meeting of January 13, 2016 with the suggested changes that the poll for going into closed session indicate the names of the board members. Also that the motion that shows Connie Archibald as the motion and the second be corrected.
Personnel Items
New Hires
Site Employee Position Replacing
DYCH Chloe Burns History Teacher new position
Leaving the District
Site Employee Position Reason
BEHS Lori Butler Teacher Retiring
ACYI Teresa Hunsaker Teacher Retiring
Approval of Substitute Bus Drivers
Yearly the board approves a list of substitute bus drivers provided by administration.
The list is as follows:
New Substitute Bus Drivers for Approval
As of 2/5/16
Todd Atkinson
Tammy Butler
Lance Call
Trevor Cutler
Jayne Goodsell
Jenny Hawkes
Cody Johnson
James Lorick
Kerry Luthy
Kevin Moss
Regina Riedesel
Marci Jo Summers
Rodney Ward
Bryan Smith moved to approve claims numbered 00015824 - 00016344, 00101116, 00912016, 00912916, 08013116, and the school activity checks for the month of January. The motion was seconded by Wade Hyde and passed on a unanimous vote.
Adjournment
With the announcement that the next meeting will be held on Wednesday, March 9, 2016, at the District Office, President Capener adjourned the meeting at 8:15 p.m.
APPROVED: March 9, 2016
ATTESTED:
School Business Administrator President, Board of Education
Box Elder School District
Notice of Special Accommodations (ADA)
Contact Mr. Rodney Cook, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.